Session 6 - Download and Upload to ILMS

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Uploading MARC records to ILMS

Use SCIS to locate records

Class Activity 1:

Locate exact or close copies for the first 3 of the following resources. We will use the other ones a bit later.

Check that all the relevant details are correct.























STEP 1: Bulk download from SCIS

You can download MARC records one by one, like we did last week, or you can do a bulk download.

Start by opening SCIS and Login using your SCIS details that you created last week.

In SCIS, go to the Download section and put in the ISBN for each of your resources.



Click on the Create Request button at the bottom of the screen.



In my example, SCIS located 3 records and was unable to match 2 records. To download the 3 records,
click on Download Records on the top right hand side of the window.

Your records will be downloaded as a ZIP file. As I have a Windows based PC, they will be downloaded to my downloads folder.

STEP 2: Upload into KOHA

Using the demonstration KOHA (Catalyst Australia) and the login/password of staff/staff1 login to KOHA.


The upload process is as follows:
  • Unzip your file and save the MARC record on your PC
  • Go to the Tools section and select Stage MARC records for Import
  • Follow the prompts to Upload the MARC file that you saved
  • Manage your Staged Import
  • Check each record and make any necessary adjustments.







Locate your saved MARC file and click on the Upload button


Once the file is uploaded, click on the Stage for Import button


Choose the option to Import this batch into the Catalog




Review your records and make any necessary changes. You may need to select the resource type, add in the cataloguing agency, and you may need t o alter some of the details if this was NOT an exact match in SCIS.

Class Activity 2

Using the 10 resources at the top of these notes, locate the records in SCIS, download the file and upload the file into KOHA. Follow the steps that we just used for the notes. Make any necessary changes to the records in KOHA. 

If you don't want to use my sample resources, you can do this exercise with 10 resources of your choice. If the resource is NOT in SCIS, you will have to ignore the resource and not download it. In the "real world" you would have a proper subscription to SCIS and you would send a request for them to Catalogue the item for you. We just have the Free version that SCIS generously provides for library students.

Don't forget the resources that we looked at last week if you need to find out what any of the MARC records mean. Library of Congress or itsmarc are my go to places for MARC record information.

HAVE FUN!!





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