Session 5 - BSBLIB305 Close Copy for Original Cataloguing

Exact match found

The following MARC record is an exact match record from SCIS. Have a look at some of the codes that I have highlighted.

Class Activity 1

Using the information in the notes and the itsmarc.com website (relevant links below) can you identify what each of the highlighted items are in the above MARC record?

No Match found

What happens if you can't find an exact match for cataloguing purposes? If you can't find an exact match, you need to determine which of the available cataloguing records is a "best match".

This particular manifestation was not available in SCIS, so the next step is to look for a close copy or best match - a record that you could use as a base and change some details once the records is in your library management system, or use it as a base to create a new record.

Before you select the best match record, first check that the title and author are exactly the same. Other details may also be identical such as language and content type. Make a note of any differences.

Class Activity 2

What information do you think needs to be changed in this record? Use the MARC information below to help with your answer.

MARC Information

001 and 003

This is the agency where the cataloguing information came from - in this case SCIS.

http://www.loc.gov/marc/organizations/org-search.php

008 Data Elements

00-05 - Date entered on file

06 - Type of date/Publication status (see Table 1)

07-10 - Date 1 (beginning date of publication)

11-14 - Date 2

15-17 - Place of publication, production, or execution (See MARC code list for countries)

18-34 - [See one of the seven separate 008/18-34 configuration sections for these elements.]

35-37 - Language (see MARC code list for language)

38 - Modified record

39 - Cataloging source

Table 1

b  B.C. date	b  B.C. date
r  Reprint/original date	i  Inclusive date
e  Detailed date	k  Range of dates
s  Single date	r  Reprint/original date
p  Distribution/production date	m  Initial/terminal date
t  Publication date and copyright date	t  Publication date and copyright date
q  Questionable date	n  Unknown date
n  Unknown date

MARC Code list for Countries 

http://www.itsmarc.com/crs/mergedProjects/councod/councod/contents.htm

xxu = United States

MARC Code list for language

http://www.itsmarc.com/crs/mergedProjects/langcod/langcod/contents.htm

English  [eng]

Modified Record

Code:	Description:
#	Not modified
s	Shortened
d	Dashed-on information omitted
x	Missing characters
r	Completely romanized/printed cards in nonroman script
o	Completely romanized/printed cards in roman script only
|	No attempt to code

Cataloging Source

Code:	Description:
#	National bibliographic agency
c	Cooperative cataloging program
d	Other
u	Unknown
|	No attempt to code

008/18-34 configuration - example for a book

https://www.itsmarc.com/crs/mergedprojects/helptop1/helptop1/variable_control_fields/idh_008_0039_bib.htm

Books:  (BK)

18-21  Illustrations

22  Target audience

23  Form of item

24-27  Nature of contents

28  Government publication

29  Conference publication

30  Festschrift

31  Index

32  Undefined

33  Literary form

34  Biography

020 Data element

This is for the ISBN

More information available here https://www.loc.gov/marc/bibliographic/bd020.html

100 Main Entry

https://www.itsmarc.com/crs/mergedProjects/helptop1/helptop1/variable_data_fields/idh_100_bib.htm

This is the field for personal name, in this case the author.

20X - 24X Title and title related fields

245 is the title statement.

 

250 Data element

Field 250 contains information relating to the edition of a work.

$a	Edition statement

https://www.itsmarc.com/crs/mergedprojects/helptop1/helptop1/variable_data_fields/idh_250_bib.htm

264 Data Field

Field 264 contains a statement relating to the publication, printing, distribution, issue, release, or production of a work.

Position	Description	NLR	MLR	Repeatability
Field 264	Production, Publication, Distribution, Manufacture, and Copyright Notice			R
Indicator:
First	Sequence of statements	M
#	Not applicable/No information provided/Earliest	A
2	Intervening	A
3	Current/Latest	A
Second	Function of entity	M
0	Production	A
1	Publication	A
2	Distribution	A
3	Manufacture	A
4	Copyright notice date	A
Subfield code:
$a	Place of production, publication, distribution, manufacture			R
$b	Name of producer, publisher, distributor, manufacturer			R
$c	Date of production, publication, distribution, manufacture, or copyright notice			R
$3	Materials specified			NR
$6	Linkage			NR
$8	Field link and sequence number			R

https://www.itsmarc.com/crs/mergedProjects/helptop1/helptop1/variable_data_fields/idh_264_bib.htm

300 Data Field

Field 300 contains the physical description of the item which consists of the extent of the item and its dimensions and that may also include other physical details of the item and information concerning accompanying material.

Position	Description	NLR	MLR	Repeatability
Field 300	Physical Description	M	M	R
	for Computer files	A
Indicator:
First	Undefined; contains a blank	M
Second	Undefined; contains a blank	M
Subfield code:
$a	Extent	M	M	R
$b	Other physical details	A	O	NR
$c	Dimensions	M	O	R
	for Mixed materials	A
$e	Accompanying material	A	O	NR
	for Mixed materials	O
$f	Type of unit	A	A	R
$g	Size of unit	A	O	R
$3	Materials specified	O	O	NR
$6	Linkage	A	A	NR
$8	Field link and sequence number	O	O	R

http://www.itsmarc.com/crs/mergedProjects/helptop1/helptop1/variable_data_fields/idh_300_bib.htm

336,  337 and 338 data fields

336  Content Type  (R)

337  Media Type  (R)

338  Carrier Type  (R)

http://www.itsmarc.com/crs/mergedProjects/helptop1/helptop1/variable_data_fields/bib_vardata_3xx.htm

490 Data field

Field 490 contains a series statement for a series title.

http://www.itsmarc.com/crs/mergedProjects/helptop1/helptop1/variable_data_fields/idh_490_bib.htm

Conclusion

Find the record that requires the least amount of editing!

MARC

What is MARC?

https://www.loc.gov/marc/umb/um01to06.html

5. Some GENERAL RULES.
There are some general rules that help define what all the numbers used as field tags mean. Please note that in discussions of MARC 21 tags, the notation XX is often used to refer to a group of related tags. For example, 1XX refers to all the tags in the 100s: 100, 110, 130, and so on.

A. Tags divided by hundreds. The basic divisions of the MARC 21 bibliographic record are:

  0XX   Control information, numbers, codes
  1XX   Main entry
  2XX   Titles, edition, imprint (in general, the title, statement of responsibility, edition, and publication information )
  3XX   Physical description, etc.
  4XX   Series statements (as shown in the book)
  5XX   Notes
  6XX   Subject added entries
  7XX   Added entries other than subject or series
  8XX   Series added entries (other authoritative forms)
The 9XXs have been left for locally-defined uses, such as local barcode numbers. Local libraries, vendors, or systems can define and use them for attaching other types of information to records. (X9Xs in each of these groups -- 09X, 59X, etc. -- are also reserved for local use, except 490.)

The list of the most common tags shows how each fits into one of these divisions: 100 is an author main entry, 520 is a summary note, and so on.

B. Access points: Access points (a main entry, subject added entries, and other added entries) are an important part of the bibliographic record. These are the headings for which separate cards were created for the traditional card catalog, and which a patron or librarian can search in an online catalog. Most of the access points are in:

  1XX fields (main entries)
  4XX   fields (series statements)
  6XX   fields (subject headings)
  7XX   fields (added entries other than subject or series)
  8XX   fields (series added entries)
These are the fields that are under authority control.

"Authority control" means following a recognized or established form. Usually, a cataloger chooses subject and name headings from a list of approved headings. In a conversation, if you talked about visiting the "Getty Museum" and the "J. Paul Getty Museum" in California, your listener would know you meant the same thing. But if a cataloger sometimes uses "Getty Museum" and other times uses "J. Paul Getty Museum" as headings in a catalog, the library user will have a difficult time finding all the books on that subject. If a cataloger follows the Library of Congress's list of established forms for names, he or she will use the heading "J. Paul Getty Museum." As long as the cataloger always uses one established form, all the books on that museum will be found in one place in the catalog.

For names, the best authority is the Library of Congress Name Authority file. This file is available in machine-readable format from the Cataloging Distribution Service (CDS) of the Library of Congress or online at http://authorities.loc.gov. The form of the name used (personal name, corporate name, conference or meeting name, series title, or uniform title) can be checked against this authority.

Watch a basic introduction here:
https://www.youtube.com/watch?v=fdwF2Jf-RsY


Some Cheat Sheets Here:
https://desk.zoho.com/portal/montanastatelibrary/kb/articles/scp-marc-tag-cheat-sheet

https://cambridgerda.files.wordpress.com/2013/04/copycatcheatsheet.pdf